SOCIETY FOR CONSERVATION OF DOMESTICATED ANIMAL-DIVERSITY BY-LAWS (RULES AND REGULATIONS)

Article 1. Name of the Society

The name of the Society shall be Society for Conservation of Domesticated Animals Biodiversity, which will be abbreviated as SOCDAB.

Article 2. Present Address of the Society.

The present address of the Society will be National Bureau of Animal Genetic Resources, Makhrampur campus. Balri-Bye-Pass, KARNAL. However the Society can be shifted to any other location in India.

Article 3. The Society shall be Non-Profit Organization.

The objectives of the Society shall be:

1. To create awareness in general public about Domestic Animal Diversity and their conservation.
2. To undertake the activities to foster sustainable management of Domestic Animals.
3. To emphasize the importance of Judicious use of Animal Genetic Resources.
4. To monitor and to suggest steps taken to various agencies for conserving the endangered species/breeds of the animals.
5. To provide a forum for the amateurs and professionals to undertake activities directed towards conservation.
6. To promote research education and development of domestic animals which would result in the more profitable utilization.
7. To accept responsibilities/duties when asked by Government Agencies relating to Domestic Animal Conservation.

The Society will attempt to fulfill these objectives by (1) arranging lectures, seminars ,Symposium , discussion , exhibitions , meetings and workshops colloquium etc. at various places. (2) and other such publications , and (3) by establishing report with the agencies engaged in the task of conservation of domestic animals at National and International level.

Article 4: Membership

4.1 Eligibility :

The membership is open to all individuals , institutions and industrial houses interested in conservation and protection of domestic animals.

4.2 Classification of Membership
There shall be following categories of membership

Founder Members : Life members shall be called as founder members if they join in the year of establishment. The General Secretary and Treasurer will be elected only from among life members.

Fellows : Eminent scientists working on DAD conservation and for the advancement of the Society , may be elected as fellow . Every person for fellowship , must be the life member of society. The total number of fellows at any time shall be fixed and they shall be entitled to vote and hold office.

Institution Members : The institutional membership is open to all institution-Universities, colleges, state and central Government Department, Industrial, Commercial & NGOs or other organization including farmers engaged in livestock conservation.

Honorary Members : Honorary membership may be granted by Executive Council to persons of eminence who have directly or indirectly contributed to the conservation and development of Domestic Conservation in India or abroad. The number of honorary will be limited to five at a time.

Life Members : Any person who pays the prescribed membership fee in lump sum or in two installments within two calendar years , can become a life member of the society.

Ordinary Members : Any person who pays the prescribed annual membership fee shall be an ordinary member. They will be entitled to vote and hold any office. If a candidate after paying regular membership continuously for at least five year want to convert it into life membership, he/she shall be given rebate of 20 per cent of the dues paid.

Sessional Member : Any person holding at least a degree in Science , interested in attending conference , symposia , seminar , workshop and other activities of the society will be enrolled as sessional member.

4.3 Procedure for enrolment :

Any person wanted to become the member of society ,will apply on a prescribed from which he/she can obtain from general secretary free of cost. After filling it and proposed by two members of the Society of good standing will submit it to the Secretary along with the requisite bank draft, cheque will be entertained. The application of membership will be kept before the membership committee appointed by the Executive Council for recommendation which shall avoid by the by–laws of the Society.

4.4 The rates of subscription for different categories of membership will be as follows :

4.5 Privilege of Members

All the members, whose subscription is not in arrears will be entitled to attend meetings and receive publications free of cost or at concessional rates as the Executive Council decides, from time to time except sessional members.

4.6 Financial year :
The financial year of the Society will be the calendar year(i.e. from 1st January toe 31stDecember and the annual subscription will be payable in advance or latest by 31st March.

4.7 Publication and Literature :
(A) The Society shall publish from time to time Research/ Technical and review articles and proceeding of the Symposium or Seminar , held under the auspices of Society or in collaboration with other bodies of any aspect of DAD.
(B) In addition, the society shall publish popular articles, pamphlets reviewed research book etc. as and when required.
(C) There shall be separated publications Council containing Chief Editor, Managing Editor , Executive Editor and Advisory Board containing 10 persons.
(D) The Society can exchange its publications with the publication of other societies and government organization.

Article 5: Termination of Membership :

Re- admission will be made only after making the payment of all the arrears , plus a re-admission fee of Rs.10/-
6.1 General Body : All member of the society will constitute its general body.

6.2 Executive Council : This will be elected in the general body meeting whenever due,
According to the procedure laid down in article 6.3 except in the beginning when all the members of the executive Council will be nominated by founder member , for a term of at least 2 year.

6.3 Election :

1. Office bearers of the executive Council will be elected by the members of the society, with a minimum of 2 year standing in general body meeting by a secret ballots, Outside members can exercise their right by post.
2. All the members, who have paid their up-to-date subscription, shall have the voting right (except sessional members) at the time of meeting of general body for any post of Executive Council mentioned above.
3. The general secretary will nominated a returning office who will conduct elections as per rules. The returning officer will not be entitled to contest election for any office.
4. The general secretary will nominated a returning office who will conduct elections as per rules. The returning officer will not be entitled to contest election for any office.
5. the nomination paper will be circulated by returning officer to all members will in time.
6. The proposals in sealed envelopes should reach the returning officer within twenty days of the date of dispatch of nominating papers.
7. Marked ballot papers sent by post must reach to returning officer before the time prescribed for counting of ballot papers. Presence of five members is necessary at the time of the counting of ballot papers.
8. The new Executive Council will take charge in December but will come into effective control from 1st January.
9. in the event of an office falling vacant for reasons other than completion of the tenure will be filled by the president, in consultation with the Executive Council.

Article 7. Meeting :

1. The executive council shall arrange a General Body Meeting at least once a years the quorum of general body meeting shall be 25% of the members of the rolls.
2. The executive council will meet periodically but at least thrice a year and 1/3 of the members will from the quorum.
3. At the time of general body meeting, the general secretary will present the annual budget, statement of a counts and report duly approved by the Executive Council.
4. After each general body meeting, the executive council shall appoint such sub committee as Membership committee, Finance Committee or other committees as considered necessary.
Power of the committee will be laid down by the executive council.

Article 8 : Executive Council

The executive council shall consists of following office bearers.

Article 9: Duties and Rights of Office Bearers

President : President will act as chairman of Executive Council and business session of General Body Meetings. He will organize the activities of the Society in consultation with the members of Executive Council.

Vice president : One of the Vice president will be essentially from the I-lead quarters will exercise the powers of President in his absence for routine activities. However, in general body meeting any of the Vice president can be nominated to act a President of the Society in the absence of regular President.

General Secretary : General Secretary will co-ordinate the proceedings of both the General body and Executive Council's Meeting. He shall be responsible for the maintenance of the office of the society including all the routine correspondence, operation of Society funds in accordance with the directive from the executive Council and will execute the decisions of the Executive Council. He will also look after the legal matters of Society.

Joint Secretary : In general the Joint Secretaries will assists the General Secretary and the senior most Joint Secretary will exercise the powers of General Secretary in his absence.

Treasurer : This office will be filled up from the Head quarter. He will maintain and will conduct the financial affairs of the Society with the consultation of General Secretary.

Article 10 : Amendments and charges :
The bye-laws and provision. may be amended (by changing, altering, adding or suspending at an Executive Council meeting called for the purpose with 1/3rd majority of the members.

Article 11. Finance and Funds:

11.1 The Society shall raise the funds through :
a) Subscriptions from members
b) Grant from Government and other organizations
c) Donations
d) By providing consultation services to the industry and other organizations
e) Any other source approved by the Executive Council

11.2. All the funds donations and subscription of the Society will be in the name of Society for Conservation of Domestic Animal Diversity ( SCDAD).

11.3 The Society will maintain funds in any of the nationalized banks.

11.4 The accounts will be operated by general Secretary and the Treasurer.

11.5 The General Secretary on behalf of Executive Council will get the accounts audited annually. The financial year shall be from 1st January to 31st December.

11.6 The Treasurer shall keep an up- to- date record of the accounts according to by- laws. The books of account shall be open for the inspection of the members of the Executive Council.

Article 12 : Audit of Accounts:

Yearly audit of the accounts will be done by a (Chartered accountant recommended by the Executive Council and the statement shall be laid before the General Body meeting.

Article 13 : Legal Matters :

All legal matters pertaining to the Society will be looked after by the General Secretary and he/she will inform the Executive Council about the progress from time to time. All legal matters to the Society are to be undertaken in the jurisdiction of Karnal Courts.

Article 14 : Records :

All the records like membership, registration, proceeding of meetings, stock book, cash book, shall be maintained up to date at the Head quarter of the Society by the Office of the General Secretary.

Article 15: Resolution of the Society :

Property : The General secretary shall keep an up-to date record of all the property of the society. In case the Executive Council decides to discontinue the activities of the Society, its assets will be disposed off in accordance with the Societies registration act existing at that time.
Adoption : These by-laws shall become effective as soon as the Society is registered under by-laws and rule 13 and 14 of Society registration act, 1860.